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Abstract painting by Carlos Davila Rinaldi, shapes in blue, white, yellow, pink, and orange.


Frequently Asked Questions

  • What are the dates and what is the schedule?
    We’ll be in San Juan, Puerto Rico from November 5-8, 2023! If you can’t join us in-person and are planning to participate in the GIA Summer Series: Virtual Track, be sure to save the dates: July 19, August 23, September 20, and October 4.
  • When should I arrive and depart from San Juan?
    We highly recommend arriving on Saturday, November 4 – to take advantage of preconference day – and departing no earlier than the afternoon of Wednesday, November 8 – to fully experience the closing night party and the final keynote performance!
  • How do I register? Do I need to register for preconference sessions separately from my conference registration?
    At this time, registration for the in-person conference in Puerto Rico is officially sold out. We invite you to join us for the GIA Summer Series: Virtual Sessions which you can register for here. Registration for the full conference includes access to the Summer Series. All preconference sessions will be held on Sunday, November 5 and need to be registered for individually as an “Add On.”
  • Who is the guest fee for?
    If capacity allows, registered conference attendees are welcome to bring a guest, provided the individual is not ineligible to participate based on conflict-of-interest policies. Guests can attend the Newcomers’ Reception, Opening Reception, and Closing Reception. Conference plenary sessions, meals, and breakout sessions are not open to guests.
  • How can I save money on my registration?
    All GIA members receive access to discounted rates for individual and group registrations. So, the easiest way is to become a GIA member! If you are interested in signing up for membership and the 2023 Annual Conference, contact Zoë Willams at
  • Where is the conference hotel and how can I make reservations?
    The conference will be held at the iconic Caribe Hilton. Due to the overwhelming number of registrants, the conference hotel, Caribe Hilton, is now sold out as well as the overflow hotel, The AC Hotel San Juan Condado. There is a chance that rooms may open up as attendees plans change. We recommend the following hotels in the area: Distrito / Convention Center Sheraton Puerto Rico Hotel & Casino Aloft San Juan Condado Area AC Hotel San Juan Condado O:LV Fifty Five Condado Vanderbilt Hotel Miramar Area Don Rafa Boutique Hotel & Residences Old SJU Area (Colonial Look and Feel) El Colonial Palacio Provincial Decanter Hotel Hotel El Convento
  • Should I plan to make my own hotel arrangements?
    Most likely, yes! The GIA team makes reservations for a small number of attendees, typically those who are special presenters, keynote speakers, or facilitators. If this applies to you, you will hear from us directly. If you’re unsure, you can email EK Rice at EK@glooking­glass­
  • Who attends the GIA Annual Conference?
    The GIA Annual Conference is a national convening for arts grantmakers. Conference attendance is open to: Staff or board members of foundations, public funding agencies, and corporate giving programs Artists, cultural producers, national partners, and arts advocates Nonprofit organizations whose primary activity is grantmaking, meet GIA membership eligibility criteria, and are represented by individuals whose roles involve grantmaking, programming, and/or policy
  • I’m a first-time attendee, is there anything I should know to best orient myself?
    Usually about 30% of attendees are first-time attendees at the conference. The GIA team and our wonderful Board of Directors host a Newcomers’ Reception held on Sunday, November 5 at 6:00pm to help break the ice, meet our team and other first-timers, plan for navigating the conference schedule, and – of course – to build a growing network!
  • What is the policy for covering session costs?
    Members proposing and organizing sessions pay their own costs associated with attending the conference and are asked to pay the transportation and lodging expenses for their non-member presenters. GIA will pay all membership-ineligible session presenters a $200 honorarium and cover their one-day conference registration.
  • What parts of the conference are recorded?
    All keynote sessions will be recorded and made available on the GIA YouTube channel following the conference. To preserve the intimacy, integrity, and safety of the breakout sessions, roundtables, and preconferences, we will not be recording any of these spaces.
  • Will a Nursing/Pumping Room be available?
    Yes, a room will be available for nursing/pumping caregivers. To ensure privacy, only one individual will be allowed to access the room at any given time.
  • Should I bring promo materials? Will there be swag?
    The short answer is "Nope." In keeping with GIA’s commitment to sustainability and the environment, we do not offer a resource table for the distribution of materials at the GIA conference. GIA makes all conference information available online and encourages conference attendees to communicate news and share documents virtually. To further reduce waste, GIA does not provide conference tote bags or miscellaneous handouts.
  • How to Convene
    Puerto Rico - finally! We are so glad you are joining us! Whether you’re a first-timer or old hand, the GIA team has assembled some useful resources to support an inclusive and joyful experience for this year’s conference Click on any of the links below for recommendations or guidance. And, as always, if you need us, we’re here to help. Email us at if the answer to your question is not included below. How to Acknowledge Indigenous Land Wherever You Are >> Supporting Accessibility & Disability Justice Language >> Community Accountability & Agreements >> Supporting Racial Equity & Justice >> Guiding Principles >>
  • Voting Information
    The 2023 US elections will be held, in large part, on Tuesday, November 7, 2023, which coincides with the conference. We encourage everyone to participate in elections, so please plan ahead for early voting or request an absentee ballot. This year’s elections include gubernatorial and state legislative elections in a few states, as well as numerous citizen initiatives, mayoral races, and a variety of other local offices on the ballot. Learn more about 2023 elections>>
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